← The business of practice, every jurisdiction
Each jurisdiction’s entry for this topic, in alphabetical order, quoted as published with its citation, source and the date we read it.
Other topics: Advertising · Titles and claims · Prepaid care and financial arrangements · Discounts, free services and inducements · Assistants and delegation · Corporate practice and ownership · Telehealth
Chiropractors and clinic permit holders should maintain legible well documented records reflecting the history, findings, diagnosis, and course of treatment in the care of a patient.190-X-5-.09(1) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
Any licensee or clinic permit holder or permit holder who fails to keep for a minimum of five (5) years all written chiropractic records which justify the particular course of treatment of the patient engages in unprofessional conduct as defined in Rule 190-X-5-.05.190-X-5-.09(1) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
(a) Upon request of a patient or authorized agent of a patient, licensees and clinic permit holders are required to, at a minimum, turn over to a patient or his or her authorized agent legible and accurate copies of any pertinent chiropractic records of the patient when requested to do so by the patient or his or her authorized agent for a legitimate purpose which is stated in writing and signed by the patient.190-X-5-.09(2)(a) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
(3) Request for records from another healthcare practitioner or the Board of Chiropractic Examiners must be released within 10 working/business days.190-X-5-.09(3) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
(4) Upon receipt of a properly signed and executed release from the patient, the licensee or clinic permit holder, at his discretion, may release the original or a copy of x-ray film and a copy of the patient records, etc. to the patient or their designee.190-X-5-.09(4) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
(7) Transfer or Disposal of Records. When a licensee retires, terminates employment, or otherwise leaves a chiropractic practice, the licensee/permit holder is responsible for ensuring that active patients receive reasonable notification and are given the opportunity to arrange for the transfer of their patient records.190-X-5-.09(7) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
Such notification shall be provided no later than 30 days after retirement, termination, or any other reason for leaving.190-X-5-.09(7) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
A licensee/permit holder or their estate(s) transferring patient records in connection with the sale of a practice shall notify the active patients no more than 30 days preceding the sale that the records are being transferred and should provide the patient with information sufficient to secure the transfer of the patient record.190-X-5-.09(7) · chiro.alabama.gov · RulesMarch2026WCAG20260225.pdf · read 9 October 2026
Conduct that does not conform to minimum professional standards in this chapter includes12 AAC 16.920(a) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
(8) failing to maintain a record for a patient that accurately reflects the chiropractic problems and interventions for the patient;12 AAC 16.920(a)(8) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
(9) falsifying a patient’s records;12 AAC 16.920(a)(9) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
(10) intentionally making an incorrect entry in a patient’s chart;12 AAC 16.920(a)(10) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
(16) failing to provide copies of complete patient records in the licensee’s custody and control within 30 days after receipt of a written request for the records from the patient or patient’s guardian.12 AAC 16.920(a)(16) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
(c) A licensee involved in a case submitted to the utilization review committee shall submit to the utilization review committee all necessary records and other information concerning the patient’s treatment.12 AAC 16.420(c) · www.commerce.alaska.gov · ChiropracticStatutes.pdf · read 9 October 2026
G. A business entity must establish a written protocol for the secure storage, transfer and access of the medical records of the business entity's patients. This protocol must include, at a minimum, procedures for:32-934(G) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
1. Notifying patients of the future locations of their records if the business entity terminates or sells the practice.32-934(G)(1) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
2. Disposing of unclaimed medical records.32-934(G)(2) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
3. The timely response to requests by patients or their representatives for copies of their records.32-934(G)(3) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
K. This section does not apply to:32-934(K) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
1. A facility owned by a person who is licensed pursuant to this chapter.32-934(K)(1) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
2. A sole proprietorship or partnership that consists of persons who are licensed pursuant to this chapter.32-934(K)(2) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
3. A professional corporation or professional limited liability company, the shares of which are owned by persons who are licensed pursuant to this chapter.32-934(K)(3) · www.azleg.gov · viewdocument?docName=https://www.azleg.gov/ars/32/00934.htm · read 9 October 2026
2. Unprofessional acts. The following acts or activities by a licensee of this Board are considered to constitute unprofessional conduct and grounds for disciplinary action.007.33.8-2-C(2) · healthy.arkansas.gov · Statutes_RulesFINAL_02-10-2021.pdf · read 9 October 2026
(o) Failure to keep accurate records which reflect the diagnosis and treatment of individual patients.007.33.8-2-C(2)(o) · healthy.arkansas.gov · Statutes_RulesFINAL_02-10-2021.pdf · read 9 October 2026
(e) Ownership of x-rays, photographs and medical records. This Board confirms judicial decisions that x-rays, photographs and medical records belong to the doctor, clinic or institution originating such records.007.33.8-2-E(4)(e) · healthy.arkansas.gov · Statutes_RulesFINAL_02-10-2021.pdf · read 9 October 2026
(1) Telephone solicitation/marketing of victims of accidental injury and which are conducted on behalf of chiropractic physicians shall be made in substantial conformance to a written script which is considered by the Board to have been specifically approved by the chiropractic physician. The chiropractic physician shall be required to maintain such scripts for a period of two (2) years following their utilization. Scripts are to be made available for review upon request by this Board or its designee.007.33.8-2-D(9)(b)(1) · healthy.arkansas.gov · Statutes_RulesFINAL_02-10-2021.pdf · read 9 October 2026
(a) Chiropractic Patient Records. Each licensed chiropractor is required to maintain all active and inactive chiropractic patient records for five years from the date of the doctor's last treatment of the patient unless state or federal laws require a longer period of retention.§318. · www.chiro.ca.gov · regulations.pdf · read 9 October 2026
Active chiropractic records are all chiropractic records of patients treated within the last 12 months. Chiropractic patient records shall be classified as inactive when there has elapsed a period of more than 12 months since the date of the last patient treatment.§318. · www.chiro.ca.gov · regulations.pdf · read 9 October 2026
All chiropractic patient records shall be available to any representative of the Board upon presentation of patient's written consent or a valid legal order. Active chiropractic patient records shall be immediately available to any representative of the Board at the chiropractic office where the patient has been or is being treated. Inactive chiropractic patient records shall be available upon ten days notice to any representative of the Board. The location of said inactive records shall be reported immediately upon request.§318. · www.chiro.ca.gov · regulations.pdf · read 9 October 2026
(1) Upon any of the following grounds, the board may take disciplinary or other action as specified in section 12-20-404 or impose conditions on a licensee's license:12-215-115 (1) · olls.info · crs2026-title-12.htm · read 9 October 2026
(v) Falsifying or making incorrect essential entries or failing to make essential entries on patient records;12-215-115 (1)(v) · olls.info · crs2026-title-12.htm · read 9 October 2026
(d) A licensed chiropractor registered to perform animal chiropractic shall maintain complete and accurate records or patient files in the chiropractor's office for a minimum of three years.12-215-127 (8)(d) · olls.info · crs2026-title-12.htm · read 9 October 2026
Your provider is required to retain this form for seven years.1.31, Appendix A, BALANCE BILLING NOTICE (no section number printed) · www.sos.state.co.us · AdoptedRules02025-00265.doc · read 9 October 2026
Pursuant to Connecticut General Statutes and Regulations of Connecticut State Agencies, practitioners of the healing arts are required to maintain medical records for a specific period of time.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
A provider shall furnish a health record request pursuant to this section within thirty days of the request.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
No health care provider, who has purchased or assumed the practice of a provider who is retiring or deceased, may refuse to return original records or copied records to a patient who decides not to seek care from the successor provider.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
When returning records to a patient who has decided not to seek care from a successor provider, such provider may not charge a patient for costs incurred in copying the records of the retired or deceased provider.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
No provider shall refuse to return to a patient original records or copies of records that the patient has brought to the provider from another provider.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
When returning records to a patient, a provider may retain copies of such records for the provider's file, provided such provider does not charge the patient for the costs incurred in copying such records.Access to Medical Records (no section number printed) · portal.ct.gov · access-to-medical-records · read 9 October 2026
Patient records must be retained by the Chiropractor or arrangements made for the maintenance and retention of patient records for seven (7) years from the date of the last treatment.5.1 · regulations.delaware.gov · bf4de29d-3dcf-4484-8f28-43027a663b11 · read 9 October 2026
Whenever a patient changes from the care of one Chiropractor to another Chiropractor and upon the request of either the new Chiropractor or the patient the previous Chiropractor (a) may charge for the reasonable expenses of copying the patient's records and upon receiving payment for such expenses, shall transfer the patient's records to the new Chiropractor, or (b) if there is no copying charge, shall transfer the records of the patient to the new Chiropractor, within a reasonable time frame. Alternatively, if the patient and new Chiropractor agree, the Chiropractor may forward to the new Chiropractor a summary of the patient's records in lieu of the entire record at no charge to the patient. If a patient changes care from one Chiropractor to another Chiropractor, and fails to notify the previous Chiropractor or leaves the care of the previous Chiropractor for a period of 7 years from the date of the last treatment and fails to notify the previous Chiropractor, or fails to request the transfer of records to the new Chiropractor, then the previous Chiropractor shall maintain said records for a period of 7 years from the date of last treatment, after which time the records may be permanently disposed of in a manner that ensures confidentiality of the records.5.2 · regulations.delaware.gov · bf4de29d-3dcf-4484-8f28-43027a663b11 · read 9 October 2026
This rule shall not apply to a Chiropractor who has seen or treated a patient on referral from another Chiropractor and who has provided a record of the diagnosis or treatment to another chiropractor, hospital or agency which has provided treatment for the patient.5.3 · regulations.delaware.gov · bf4de29d-3dcf-4484-8f28-43027a663b11 · read 9 October 2026
A Chiropractor or the personal representative of the estate of a Chiropractor who disposes of patient records in accordance with the provisions of this rule is not liable for any direct or indirect loss suffered as a result of the disposal of a patient's records.5.4 · regulations.delaware.gov · bf4de29d-3dcf-4484-8f28-43027a663b11 · read 9 October 2026
Any licensee who seeks to be placed on inactive status or who is terminating his or her practice in this State or who is leaving this State and is not transferring his or her records to another chiropractor shall notify the Board in writing and notify all patients treated within the last three (3) years by publication in a newspaper of general circulation throughout the State of Delaware and offer to make the patients records available to the patient or his or her duly authorized representative. Except in an emergency situation where as much notice as is reasonably possible shall be given, the notice by publication shall be made at least ninety (90) days prior to termination of the practice or leaving the State and must be published at least 3 times over this ninety (90) day period and must explain how a patient can procure his or her patient records. All patients who have not requested their records thirty (30) days prior to the termination of the licensee's practice or the licensee leaving the State shall be notified by first class mail by the licensee to permit patients to procure their records. Any patient records that have not been procured within 7 years after the licensee terminates his or her practice or leaves the State may be permanently disposed of in a manner that ensures confidentiality of the records.4.1 · regulations.delaware.gov · bf4de29d-3dcf-4484-8f28-43027a663b11 · read 9 October 2026
(d) The person licensed under this chapter that provides outpatient treatment to a minor pursuant to this section shall, contemporaneously with such treatment, note in the child’s medical record the name of each person present when such treatment is being provided.§ 719(d) · delcode.delaware.gov · index.html · read 9 October 2026
(c) Medical records shall be maintained for a minimum period of 5 years from the date of last contact for an adult and a minimum period of 5 years after a minor reaches the age of majority.§ 3–1210.11(c) · code.dccouncil.gov · 3-1210.11 · read 9 October 2026
(a) Upon written request from a patient or client, or person authorized to have access to the patient's personal medical record under a health care power of attorney for the patient or client, a health care entity having custody and control of the patient's or client's personal medical record shall furnish a complete and current copy of that personal medical record.§ 3–1210.11(a) · code.dccouncil.gov · 3-1210.11 · read 9 October 2026
(d) For purposes of this section, the term "health care entity" means a health care provider or a business associate as defined in 45 C.F.R. § 160.103.§ 3–1210.11(d) · code.dccouncil.gov · 3-1210.11 · read 9 October 2026
(a) Each board, subject to the right of a hearing as provided by this subchapter, on an affirmative vote of a majority of a quorum of its appointed members may take one or more of the disciplinary actions provided in subsection (c) of this section against any applicant for a license, registration, or certification, or a person permitted by this subchapter to practice a health occupation regulated by the board in the District who:§ 3–1205.14(a) · code.dccouncil.gov · 3-1205.14 · read 9 October 2026
(37) Fails to keep adequate medical, dental, health, or client records, as determined by a review of a board;§ 3–1205.14(a)(37) · code.dccouncil.gov · 3-1205.14 · read 9 October 2026
(5) A chiropractor in active practice shall retain chiropractic records for at least four (4) years from the date of the patient’s last appointment with the chiropractor.64B2-17.006(5) · www.flrules.org · readFile.asp?sid=0&tid=0&cno=64B2-17&caid=1634079&type=4&file=64B2-17.doc · read 9 October 2026
(1) The chiropractor who terminates his practice, places his licenses in a retired status or the executor, administrator, personal representative, survivor or succeeding practitioner of a deceased chiropractor licensed pursuant to Chapter 460, F.S., shall retain the chiropractic records of any “patient of record” in existence upon date of termination of practice, or upon the death of the chiropractor for at least two (2) years from the date of the termination of practice, or death of the chiropractor. “Patient of record” for the purpose of this rule is a patient who has received treatment within the last two (2) years.64B2-17.006(1) · www.flrules.org · readFile.asp?sid=0&tid=0&cno=64B2-17&caid=1634079&type=4&file=64B2-17.doc · read 9 October 2026
(1) Any person licensed pursuant to Chapter 460, F.S., is required to release copies of patient medical records upon request of the patient or his legal representative.64B2-17.0055(1) · www.flrules.org · readFile.asp?sid=0&tid=0&cno=64B2-17&caid=1634079&type=4&file=64B2-17.doc · read 9 October 2026
(1) The following acts constitute grounds for denial of a license or disciplinary action, as specified in s. 456.072(2):460.413(1) · www.leg.state.fl.us · index.cfm?App_mode=Display_Statute&URL=0400-0499/0460/0460.html · read 9 October 2026
(m) Failing to keep legibly written chiropractic medical records that identify clearly by name and credentials the licensed chiropractic physician rendering, ordering, supervising, or billing for each examination or treatment procedure and that justify the course of treatment of the patient, including, but not limited to, patient histories, examination results, test results, X rays, and diagnosis of a disease, condition, or injury. X rays need not be retained for more than 4 years.460.413(1)(m) · www.leg.state.fl.us · index.cfm?App_mode=Display_Statute&URL=0400-0499/0460/0460.html · read 9 October 2026
(1) These standards apply to all licensed chiropractic physicians and certified chiropractic assistants. These standards also apply to those examinations advertised at a reduced fee, or free (no charge) service.64B2-17.0065(1) · www.flrules.org · readFile.asp?sid=0&tid=0&cno=64B2-17&caid=1634079&type=4&file=64B2-17.doc · read 9 October 2026
(3) The medical record shall be legibly maintained and shall contain sufficient information to identify the patient, support the diagnosis, justify the treatment and document the course and results of treatment accurately, by including, at a minimum, patient histories; examination results; test results; records of drugs dispensed or administered; reports of consultations and hospitalizations; and copies of records or reports or other documentation obtained from other health care practitioners at the request of the physician and relied upon by the physician in determining the appropriate treatment of the patient. Initial and follow-up services (daily records) shall consist of documentation to justify care. If abbreviations or symbols are used in the daily recordkeeping, a key must be provided.64B2-17.0065(3) · www.flrules.org · readFile.asp?sid=0&tid=0&cno=64B2-17&caid=1634079&type=4&file=64B2-17.doc · read 9 October 2026
(1) As used in this section, the term “records owner” means any health care practitioner who generates a medical record after making a physical or mental examination of, or administering treatment or dispensing legend drugs to, any person; any health care practitioner to whom records are transferred by a previous records owner; or any health care practitioner’s employer, including, but not limited to, group practices and staff-model health maintenance organizations, provided the employment contract or agreement between the employer and the health care practitioner designates the employer as the records owner.456.057(1) · www.leg.state.fl.us · index.cfm?App_mode=Display_Statute&URL=0400-0499/0456/0456.html · read 9 October 2026
(2) Patient records must contain and be retained in compliance with O.C.G.A 31-33-1 as well as the following:Ga. Comp. R. & Regs. R. 100-7-.07(2) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(b) must be retained for ten (10) years from the date of the last patient visit.Ga. Comp. R. & Regs. R. 100-7-.07(2)(b) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(c) must be released in compliance with O.C.G.A. 31-33-1 regardless of any outstanding bill or financial matter.Ga. Comp. R. & Regs. R. 100-7-.07(2)(c) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(d) if an office closes, the chiropractor must post a legal notice of closing in the local legal organ (newspaper) as to the date the practice is closing and where the patient records should be obtained.Ga. Comp. R. & Regs. R. 100-7-.07(2)(d) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
1. the chiropractor must allow not less than thirty (30) calendar days to allow for retrieval of patient records.Ga. Comp. R. & Regs. R. 100-7-.07(2)(d)1. · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(h) Original patient x-ray films or accurate copies shall be retained for not less than ten (10) years from the date of each x-ray exposure.Ga. Comp. R. & Regs. R. 100-10-.01(h) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
1. Except as provided in subparagraph (h), all other patient records, including radiological diagnosis and clinical impressions, shall be retained for not less than ten (10) years from the date of the last examination or treatment by the doctor of chiropractic.Ga. Comp. R. & Regs. R. 100-10-.01(h)1. · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(3) It shall be considered immoral and unprofessional conduct to fail to release patient records in compliance with O.C.G.A. § 31-33-2, to the patient, to another healthcare professional or any other authorized person within ten (10) business days upon proper written authorization by the patient.Ga. Comp. R. & Regs. R. 100-7-.01(3) · rules.sos.ga.gov · Download_pdf.aspx?st=GASOS&year=2026&dept=Departments&pdf=Department%20100%20RULES%20OF%20GEORGIA%20BOARD%20OF%20CHIROPRACTIC%20EXAMINERS · read 9 October 2026
(b) Professional misconduct includes, but is not limited to, the following:§16-76-56(b) · cca.hawaii.gov · har_76-c2.pdf · read 9 October 2026
(25) Refusing to send x-rays or copies to another chiropractor when presented with a properly executed records release signed by the patient;§16-76-56(b)(25) · cca.hawaii.gov · har_76-c2.pdf · read 9 October 2026
(26) Releasing a patient's health care records or x-rays to any other person or institution without receiving prior written permission from the patient or any doctor who made and owns the health care record or x-rays;§16-76-56(b)(26) · cca.hawaii.gov · har_76-c2.pdf · read 9 October 2026
(30) Failing to return a patient's health care records or x-rays upon written request to the doctor who made and owns the records and x-rays.§16-76-56(b)(30) · cca.hawaii.gov · har_76-c2.pdf · read 9 October 2026
Any license or permit issued under the provisions of this chapter shall be subject to restriction, suspension, revocation or other discipline pursuant to the provisions of section 54-707, Idaho Code, if the board finds that the licensee:54-712 · legislature.idaho.gov · SECT54-712 · read 9 October 2026
(7) Failed to safeguard the confidentiality of chiropractic records or other chiropractic information pertaining to identifiable clients, except as required or authorized by law;54-712(7) · legislature.idaho.gov · SECT54-712 · read 9 October 2026
A physician shall retain all medical records of adult patients not appropriately transferred to another physician or entity for at least 6 years after the last date of service for each patient, except as otherwise required by law.225 ILCS 60/70, Sec. 70 · www.ilga.gov · Articles?ActID=1309&ChapterID=24&Chapter=PROFESSIONS,%20OCCUPATIONS,%20AND%20BUSINESS%20OPERATIONS&MajorTopic=REGULATION · read 9 October 2026
A physician shall retain all medical records of minor patients not appropriately transferred to another physician or entity for at least 6 years after the last date of service for each patient or until the patient reaches the age of 21, whichever date is longer, except as otherwise required by law.225 ILCS 60/70, Sec. 70 · www.ilga.gov · Articles?ActID=1309&ChapterID=24&Chapter=PROFESSIONS,%20OCCUPATIONS,%20AND%20BUSINESS%20OPERATIONS&MajorTopic=REGULATION · read 9 October 2026
Chiropractic physicians will maintain clinical records in a manner consistent with the protection of the welfare of the patient.481—843.8(1) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
Recordkeeping rules apply to all patient records whether handwritten, typed or maintained electronically.481—843.8(1) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
843.8(3) Retention of records. A chiropractic physician will maintain a patient’s record(s) for a minimum of six years after the date of last examination or treatment. Records for minors will be maintained for one year after the patient reaches the age of majority (18) or six years after the date of last examination or treatment, whichever is longer. Proper safeguards will be maintained to ensure the safety of records from destructive elements. This provision includes both clinical and fiscal records.481—843.8(3) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
843.8(4) Electronic recordkeeping. When electronic records, which include both electronically created records and scanned paper records, are utilized, a chiropractic physician will maintain either a duplicate hard-copy record or a backup electronic record.481—843.8(4) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
843.8(8) Confidentiality and transfer of records. Chiropractic physicians will preserve the confidentiality of patient records. Upon signed request of the patient, the chiropractic physician will furnish such records or copies of the records as directed by the patient within 30 days. A notation indicating the items transferred, date of transfer and method of transfer will be maintained in the patient record. The chiropractic physician may charge a reasonable fee for duplication of records but may not refuse to transfer records for nonpayment of any fees. A written request may be required before the transfer of the record(s), including, for example, compliance with HIPAA regulations. In certain instances, a summary of the record may be more beneficial for the future treatment of the patient; however, if a third party requests copies of the original documentation, that request must be honored.481—843.8(8) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
843.9(3) Upon signed request of the patient, the chiropractic physician will furnish billing records or copies of the records as directed by the patient within 30 days. The chiropractic physician may charge a reasonable fee for duplication of records, but may not refuse to transfer records for nonpayment of any outstanding balance.481—843.9(3) · www.legis.iowa.gov · 481.843.pdf · read 9 October 2026
(a) Each licensee shall maintain the patient record for a minimum of 10 years from the date the licensee provided the professional service recorded. Any licensee may designate an entity, another licensee, or health care facility to maintain the record if the licensee requires the designee to store the record in a manner that allows lawful access and that maintains confidentiality.100-24-2. · www.ksbha.ks.gov · 638672564453800000 · read 9 October 2026
(b) Patient records may be stored by an electronic data system, microfilm, or similar photographic means. A licensee may destroy original paper records stored in this manner if the stored record can be reproduced without alteration from the original.100-24-2. · www.ksbha.ks.gov · 638672564453800000 · read 9 October 2026
(a) Each licensee of the board shall maintain an adequate record for each patient for whom the licensee performs a professional service.100-24-1. · www.ksbha.ks.gov · 638672564453800000 · read 9 October 2026
(a) Unless otherwise prohibited by law, each licensee shall, upon receipt of a signed release from a patient, furnish a copy of the patient record to the patient, to another licensee designated by the patient, or to a patient's legally designated representative. However, if the licensee reasonably determines that the information within the patient record is detrimental to the mental or physical health of the patient, then the licensee may withhold the record from the patient and furnish the record to another licensee designated by the patient.100-22-1. · www.ksbha.ks.gov · 638672564453800000 · read 9 October 2026
(b) A licensee may charge a person or entity for reasonable costs to retrieve or reproduce a patient record. A licensee shall not condition the furnishing of a patient record to another licensee upon prepayment of these costs.100-22-1. · www.ksbha.ks.gov · 638672564453800000 · read 9 October 2026
(b) "Unprofessional conduct" means:65-2837. · www.ksrevisor.org · 065_028_0037.html · read 9 October 2026
(20) Failure to transfer patient records to another licensee when requested to do so by the subject patient or by such patient's legally designated representative.65-2837. · www.ksrevisor.org · 065_028_0037.html · read 9 October 2026
If the patient is a minor, the records are required to be maintained until the minor reaches their 19th birthday.Patient Record Storage (no section number printed) · www.ksbha.ks.gov · patient-record-storage-location-information · read 9 October 2026
Record Maintenance. All patient records shall be maintained for a minimum of seven (7) years.201 KAR 21:100 Section 3 · apps.legislature.ky.gov · 100 · read 9 October 2026
Requests for Records. Requests for office records, or itemized statements, including dates, services and fees, shall be honored within ten (10) business days of receipt of the request.201 KAR 21:100 Section 2 · apps.legislature.ky.gov · 100 · read 9 October 2026
The patient's records shall include the initial history, exams, re-exams, diagnosis, update diagnosis, standing orders or plan of care (updated as needed or at re-exam ), and appropriate diagnostic and imaging studies. This information shall be legibly recorded in the patient's records and properly identified.201 KAR 21:100 Section 1(1) · apps.legislature.ky.gov · 100 · read 9 October 2026
Charges may be preferred by the board against the holder of a license to practice chiropractic in this state on any of the following grounds:312.150(1) · apps.legislature.ky.gov · statute.aspx?id=49059 · read 9 October 2026
That the licensee failed to provide a complete copy of the patient's medical records or an itemized statement to the patient upon request, pursuant to KRS 422.317, within ten (10) business days; or312.150(1)(i) · apps.legislature.ky.gov · statute.aspx?id=49059 · read 9 October 2026
C.(1) Patient records shall be retained by a chiropractic physician in the original, microfilmed, or similarly reproduced form for a minimum period of six years from the date a patient is last seen by the chiropractic physician.§2817 · legis.la.gov · Law.aspx?d=93798 · read 9 October 2026
(2) Graphic matter, images, x-ray films, and like matter that are necessary to produce a diagnosis or therapeutic report shall be retained, preserved, and properly stored by a chiropractic physician in the original, microfilmed, or similarly reproduced form for a minimum period of three years from the date a patient is last treated by the chiropractic physician. Such graphic matter, images, x-ray film, and like matter shall be retained for longer periods when requested in writing by the patient.§2817 · legis.la.gov · Law.aspx?d=93798 · read 9 October 2026
Chiropractic physicians shall preserve and protect the patient's confidences and records, except as the patient directs or consents or if the law requires otherwise.§315 · wwwcfprd.doa.louisiana.gov · 9_RULES.pdf · read 9 October 2026
The office, board or commission may deny or refuse to renew a license, may suspend or revoke a license and may impose other discipline as authorized in this subsection for any of the following reasons:§8003 · legislature.maine.gov · title10sec8003.html · read 9 October 2026
Failure of an individual subject to Title 22, section 1711 or Title 22, section 1711‑B to provide to a patient, upon written request, a copy of that patient's treatment records in accordance with the requirements of Title 22, section 1711 or Title 22, section 1711‑B , whichever is applicable.§8003 · legislature.maine.gov · title10sec8003.html · read 9 October 2026
A. A chiropractor shall:COMAR 10.43.13.04A · regs.maryland.gov · index.full.html · read 9 October 2026
(4) Maintain a written record of treatment of the patient under the chiropractor's care for at least:COMAR 10.43.13.04A(4) · regs.maryland.gov · index.full.html · read 9 October 2026
(a) 5 years after the termination of treatment; andCOMAR 10.43.13.04A(4)(a) · regs.maryland.gov · index.full.html · read 9 October 2026
(b) 5 years after the patient becomes 18 years old, if applicable;COMAR 10.43.13.04A(4)(b) · regs.maryland.gov · index.full.html · read 9 October 2026
(b) Except for a minor patient, unless a patient is notified, a health care provider may not destroy a medical record or laboratory or X–ray report about a patient for 7 years after the record or report is made.§4–403(b) · mgaleg.maryland.gov · StatuteText?article=ghg§ion=4-403&enactments=false · read 9 October 2026
(c) In the case of a minor patient, a medical record or laboratory or X–ray report about a minor patient may not be destroyed until the patient attains the age of majority plus 7 years, unless:§4–403(c) · mgaleg.maryland.gov · StatuteText?article=ghg§ion=4-403&enactments=false · read 9 October 2026
(1) The parent or guardian of the minor patient is notified; or§4–403(c)(1) · mgaleg.maryland.gov · StatuteText?article=ghg§ion=4-403&enactments=false · read 9 October 2026
(2) If the medical care documented in the record was provided under § 20–102(c) or § 20–103(c) of this article, the minor patient is notified.§4–403(c)(2) · mgaleg.maryland.gov · StatuteText?article=ghg§ion=4-403&enactments=false · read 9 October 2026
(2) Unless a longer retention period is otherwise required under federal or state laws or regulations or by generally accepted standards of medical practice, a licensee shall keep and retain each record required under subsection (1) as follows:Sec. 16213(2) · www.legislature.mi.gov · MCL-368-1978-15-161.pdf · read 9 October 2026
(a) Except as otherwise provided in subdivision (b), for a minimum of 7 years from the date of service to which the record pertains.Sec. 16213(2)(a) · www.legislature.mi.gov · MCL-368-1978-15-161.pdf · read 9 October 2026
(3) The records required under subsection (1) must be maintained in such a manner as to protect their integrity, to ensure their confidentiality and proper use, and to ensure their accessibility and availability to each patient or the patient's authorized representative as required by law.Sec. 16213(3) · www.legislature.mi.gov · MCL-368-1978-15-161.pdf · read 9 October 2026
(5) If a licensee is unable to comply with this section, the licensee shall employ or contract, arrange, or enter into an agreement with another health care provider, a health facility or agency, or a medical records company to protect, maintain, and provide access to those records required under subsection (1).Sec. 16213(5) · www.legislature.mi.gov · MCL-368-1978-15-161.pdf · read 9 October 2026
(2) A licensee shall keep proof of consent for telehealth treatment in the patient’s up-to-date medical record and satisfy section 16213 of the code, MCL 333.16213.R 338.12016(2) · ars.apps.lara.state.mi.us · DownloadAdminCodeFile?FileName=R+338.12001+to+R+338.12054.pdf&ReturnHTML=True · read 9 October 2026
(a) The state Board of Chiropractic Examiners may refuse to grant, or may revoke, suspend, condition, limit, restrict or qualify a license to practice chiropractic, or may cause the name of a person licensed to be removed from the records in the office of the court administrator of the district court for:Minn. Stat. 148.10, subd. 1(a) · www.revisor.mn.gov · full · read 9 October 2026
(14) improper management of health records, including failure to maintain adequate health records as described in clause (18), to comply with a patient's request made under sections 144.291 to 144.298 or to furnish a health record or report required by law;Minn. Stat. 148.10, subd. 1(a)(14) · www.revisor.mn.gov · full · read 9 October 2026
(18) failing to keep written chiropractic records justifying the course of treatment of the patient, including, but not limited to, patient histories, examination results, test results, and x-rays. Unless otherwise required by law, written records need not be retained for more than seven years and x-rays need not be retained for more than four years;Minn. Stat. 148.10, subd. 1(a)(18) · www.revisor.mn.gov · full · read 9 October 2026
All items in this section should be contained in the patient record, including, but not limited to, clauses (1), (2), (3), (5), (7), and (9).Minn. Stat. 148.107 · www.revisor.mn.gov · full · read 9 October 2026
The examiner's notes and a copy of the final written report must be retained for at least four years following the examination.Laws 2026, chapter 127, article 4, Sec. 8 (148.09, Subdivision 1(b)) · www.revisor.mn.gov · laws.4.12.0 · read 9 October 2026
The chiropractor shall cause a reconciliation of the escrow account to be made no less than quarterly, and shall retain a copy of the reconciliations and all supporting documents for no less than seven years.Minn. R. 2500.6060, subp. 2, item C · www.revisor.mn.gov · full · read 9 October 2026
A chiropractor should preserve and protect a patient’s confidence and records, except as directed by the patient or required by the law.Rule 12.2 · www.msbce.ms.gov · Final 2.12.26.pdf · read 9 October 2026
A patient’s history, symptoms, diagnosis, and/or treatment should not be discussed with any third party unless written consent is provided by the patient or patient representative.Rule 12.2 · www.msbce.ms.gov · Final 2.12.26.pdf · read 9 October 2026
A chiropractor should comply with a patent’s written and notarized authorization to provide records, or copies thereof, to whomever the patient designates and authorizes to receive and/or inspect such records.Rule 12.3 · www.msbce.ms.gov · Final 2.12.26.pdf · read 9 October 2026
A reasonable fee may be charged for the cost of duplication of records in compliance with a patient request.Rule 12.3 · www.msbce.ms.gov · Final 2.12.26.pdf · read 9 October 2026
Should a chiropractor withdraw professional services from a patient, he should aver to protect the patient by providing notice to allow the patient time to obtain professional services from others and by delivering all patient papers to the person or facility requested by the patient as per Rule 12.2 and Rule 12.3.Rule 16.12 · www.msbce.ms.gov · Final 2.12.26.pdf · read 9 October 2026
1. Chiropractors shall maintain an adequate and complete patient record for each patient and may maintain electronic records provided that the record-keeping format is capable of being printed for review by the state board of chiropractic examiners.331.110.1 · revisor.mo.gov · OneSection.aspx?section=331.110 · read 9 October 2026
2. Patient records remaining under the care, custody, and control of the licensee shall be maintained by the licensee of the board or the licensee's designee for a minimum of seven years from the date of when the last professional service was provided.331.110.2 · revisor.mo.gov · OneSection.aspx?section=331.110 · read 9 October 2026
3. Any correction, addition, or change in any patient record made more than forty-eight hours after the final entry is entered in the record and signed by the chiropractor shall be clearly marked and identified as such and the date, time, and name of the person making the correction, addition, or change shall be included as well as the reason for the correction, addition, or change.331.110.3 · revisor.mo.gov · OneSection.aspx?section=331.110 · read 9 October 2026
(2) When closing a chiropractic practice the licensee shall take adequate measures to provide for the transfer of patient records and take reasonable steps to notify all patients, in writing, of what such patients must do to obtain their records, or to arrange for transfer to another chiropractic physician or health care provider.20 CSR 2070-2.060(2) · www.sos.mo.gov · 20c2070-2.pdf · read 9 October 2026
(3) The licensee shall retain patient records for at least seven (7) years from the date of the last visit to the licensee’s office.20 CSR 2070-2.060(3) · www.sos.mo.gov · 20c2070-2.pdf · read 9 October 2026
(E) No professional corporation shall dissolve or elect to cease being a professional corporation under the provisions of section 356.201, RSMo, until the corporation has provided the board with information which in the board’s view is sufficient to assure the board that adequate measures have been taken by the corporation to provide for the transfer of patient records, including X-rays, to either the patient or another health care provider of the patient’s choosing or to assure the board that the patient does not desire the records delivered to him/her or another health care provider.20 CSR 2070-2.100(1)(E) · www.sos.mo.gov · 20c2070-2.pdf · read 9 October 2026
All physicians, chiropractors, hospitals, dentists, and other duly licensed practitioners in this state, herein called "providers", shall, upon written request of a patient, or guardian or legally authorized representative of a patient, furnish a copy of his or her record of that patient's health history and treatment rendered to the person submitting a written request, except that such right shall be limited to access consistent with the patient's condition and sound therapeutic treatment as determined by the provider.191.227.1 · revisor.mo.gov · OneSection.aspx?section=191.227 · read 9 October 2026
Beginning August 28, 1994, such record shall be furnished within a reasonable time of the receipt of the request therefor and upon payment of a fee as provided in this section.191.227.1 · revisor.mo.gov · OneSection.aspx?section=191.227 · read 9 October 2026
24.126.411 PATIENT RECORDS RETENTION (1) Except as provided in ARM 24.126.2304, chiropractors must retain adult patient records and x-rays for a minimum of seven years and a minor patient's records and x-rays for a minimum of seven years from their last treatment or at least one year past their 18th birthday.24.126.411 · boards.bsd.dli.mt.gov · CH-126-CHI-as-of-06-30-2021.pdf · read 9 October 2026
A health care provider shall maintain a record of existing health care information for at least 1 year following receipt of an authorization to disclose that health care information under 50-16-526 and during the pendency of a request for examination and copying under 50-16-541 or a request for correction or amendment under 50-16-543.50-16-513 · leg.mt.gov · 0500-0160-0050-0130.html · read 9 October 2026
For purposes of section 38-178, unprofessional conduct means any departure from or failure to conform to the standards of acceptable and prevailing practice of a profession or the ethics of the profession, regardless of whether a person, consumer, or entity is injured, or conduct that is likely to deceive or defraud the public or is detrimental to the public interest, including, but not limited to:38-179 · dhhs.ne.gov · UniformCredentialingAct.pdf · read 9 October 2026
(10) Failure to keep and maintain adequate records of treatment or service;38-179(10) · dhhs.ne.gov · UniformCredentialingAct.pdf · read 9 October 2026
For purposes of sections 71-8401 to 71-8407:71-8402 · dhhs.ne.gov · Medical Records.pdf · read 9 October 2026
(5) Provider means a physician, psychologist, chiropractor, dentist, hospital, clinic, and any other licensed or certified health care practitioner or entity.71-8402(5) · dhhs.ne.gov · Medical Records.pdf · read 9 October 2026
(2) Upon receiving a written request for a copy of the patient's medical records under subsection (1) of this section, the provider shall furnish the person making the request a copy of such records not later than thirty days after the written request is received.71-8403(2) · dhhs.ne.gov · Medical Records.pdf · read 9 October 2026
(4) This section does not require the retention of records or impose liability for the destruction of records in the ordinary course of business prior to receipt of a request made under subsection (1) of this section.71-8403(4) · dhhs.ne.gov · Medical Records.pdf · read 9 October 2026
3. A licensee who retires, moves to another state, closes his or her practice or changes the status of his or her license from active to inactive shall, within 15 days after the retirement, move, closure or change of status, inform the Board of the location at which the records of his or her patients may be obtained.NAC 634.435 · www.leg.state.nv.us · NAC-634.html · read 9 October 2026
4. The administrator of the estate of a licensee who is deceased shall inform the Board of the location at which the records of the patients of the deceased licensee will be retained.NAC 634.435 · www.leg.state.nv.us · NAC-634.html · read 9 October 2026
2. A licensee who obtains the records of a patient of another licensee because of a change in the ownership of a practice shall:NAC 634.435 · www.leg.state.nv.us · NAC-634.html · read 9 October 2026
(a) Report to the Board the transfer of the records; andNAC 634.435 · www.leg.state.nv.us · NAC-634.html · read 9 October 2026
(b) Inform the Board, in writing, of the physical location of those records within 15 days after the change in ownership of the practice.NAC 634.435 · www.leg.state.nv.us · NAC-634.html · read 9 October 2026
1. Except as otherwise provided in this section and in regulations adopted by the State Board of Health pursuant to NRS 652.135 with regard to the records of a medical laboratory and unless a longer period is provided by federal law, each custodian of health care records shall retain the health care records of patients as part of the regularly maintained records of the custodian for 5 years after their receipt or production.NRS 629.051 · www.leg.state.nv.us · NRS-629.html · read 9 October 2026
7. A custodian of health care records shall not destroy the health care records of a person who is less than 23 years of age on the date of the proposed destruction of the records. The health care records of a person who has attained the age of 23 years may be destroyed in accordance with this section for those records which have been retained for at least 5 years or for any longer period provided by federal law.NRS 629.051 · www.leg.state.nv.us · NRS-629.html · read 9 October 2026
2. A provider of health care shall post, in a conspicuous place in each location at which the provider of health care performs health care services, a sign which discloses to patients that their health care records may be destroyed after the period set forth in subsection 1.NRS 629.051 · www.leg.state.nv.us · NRS-629.html · read 9 October 2026
C. Chiropractic physicians must retain medical records that they own for at least two years beyond what is required by state insurance laws and by medicare and medicaid regulations. Medical records for patients who are minors must be retained for at least two years beyond the date that the patient is 18 years old.16.4.14.10 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
D. A log must be kept of all charts destroyed, including the patient’s name and date of record destruction.16.4.14.10 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
Chiropractic physicians must provide complete copies of medical records to a patient or to another physician in a timely manner when legally requested to do so by the patient or by a legally designated representative of the patient.16.4.14.8 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
A. Medical records may not be withheld because an account is overdue or a bill for treatment medical records, or other services is owed.16.4.14.8 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
A. Whenever possible, active patients and patients seen within the previous three years must be notified at least 30 days before closing, selling, relocating or leaving a practice.16.4.14.9 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
F. When a practice is sold, all active patients must be notified that the chiropractic physician is transferring the practice to another chiropractic physician or entity who will retain custody of their records and that at their written request the records (or copies) will be sent to another physician or entity of their choice.16.4.14.9 · www.srca.nm.gov · 16.4.14.html · read 9 October 2026
Chiropractors shall retain for a period of three years all X-ray films taken in the course of their practice, together with the records pertaining thereto, and shall make such films and records available to the state commissioner of health or his representative on demand.§6551 · www.op.nysed.gov · article-132 · read 9 October 2026
Unprofessional conduct shall also include, in the professions of: acupuncture, athletic training, audiology, certified behavior analyst assistant, registered dental assisting, chiropractic, clinical laboratory technician, clinical laboratory technologist, creative arts therapy, cytotechnologist, dental hygiene, dentistry, dietetics/nutrition, histotechnician, histotechnologist, licensed behavior analyst, licensed pathologists' assistants, licensed perfusionist, licensed practical nursing, marriage and family therapy, massage therapy, medicine, mental health counseling, midwifery, occupational therapy, occupational therapy assistant, ophthalmic dispensing, optometry, pharmacy, physical therapist assistant, physical therapy, physician assistant, podiatry, psychoanalysis, psychology, registered pharmacy technicians, registered professional nursing, respiratory therapy, respiratory therapy technician, social work, specialist assistant, speech-language pathology (except for cases involving those professions licensed, certified or registered pursuant to the provisions of article 131 or 131-B of the Education Law in which a statement of charges of professional misconduct was not served on or before July 26, 1991, the effective date of chapter 606 of the Laws of 1991):§ 29.2 · www.op.nysed.gov · part-29 · read 9 October 2026
failing to maintain a record for each patient which accurately reflects the evaluation and treatment of the patient. Unless otherwise provided by law, all patient records must be retained for at least six years. Obstetrical records and records of minor patients must be retained for at least six years, and until one year after the minor patient reaches the age of 21 years;§ 29.2 · www.op.nysed.gov · part-29 · read 9 October 2026
Unprofessional conduct shall also include, in those professions specified in section 18 of the Public Health Law and in the professions of acupuncture, certified behavior analyst assistant, creative arts therapy, marriage and family therapy, massage therapy, mental health counseling, and psychoanalysis, failing to provide access by qualified persons to patient information in accordance with the standards set forth in section 18 of the Public Health Law.§ 29.2 · www.op.nysed.gov · part-29 · read 9 October 2026
Unprofessional conduct in the practice of any profession licensed, certified or registered pursuant to title VIII of the Education Law, except for cases involving those professions licensed, certified or registered pursuant to the provisions of Article 131 or 131-B of such law in which a statement of charges of professional misconduct was not served on or before July 26, 1991, the effective date of Chapter 606 of the Laws of 1991, shall include:§ 29.1 · www.op.nysed.gov · part-29 · read 9 October 2026
failing to make available to a patient or client, upon request, copies of documents in the possession or under the control of the licensee which have been prepared for and paid for by the patient or client;§ 29.1 · www.op.nysed.gov · part-29 · read 9 October 2026
Your chiropractor must keep client records for six years (three years for x-ray films) or until the client turns 22, whichever is longer.Consumer Information for Chiropractic (no section number printed) · www.op.nysed.gov · consumer-information · read 9 October 2026
Health care professionals must maintain proper documentation that accurately reflects the evaluation and treatment of the patient, consistent with the appropriate levels of care.Record Keeping and Documentation (no section number printed) · www.op.nysed.gov · record-keeping-and-documentation · read 9 October 2026
DCs have both a legal and ethical obligation to retain patient records.RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
State and federal laws currently require that records be kept for a minimum length of time including but not limited to:RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
1. Medicare and Medicaid Investigations (up to 7-years);RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
2. HIPPA (up to 6-years);RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
3. Medical Malpractice (varies depending on the case but should be measured from the date of the last professional contact with the patient – DCs should check with their malpractice insurer); North Carolina has no statute relating specifically to the retention of medical records;RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
4. Immunization records always must be kept.RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
Patients should be notified regarding how long the DC will retain medical records.RETENTION OF PATIENT RECORDS (no section number printed) · ncchiroboard.com · Retention-of-Patient-Records_082019.pdf · read 9 October 2026
Records must be accessible to the patient or guardian in a timely fashion.PATIENT RECORD STANDARDS (no section number printed) · ncchiroboard.com · PatientRecordStandards_102519.pdf · read 9 October 2026
The board may revoke, suspend, or deny a license to any person otherwise qualified or licensed by the board who is found to have committed unprofessional conduct. Unprofessional conduct includes, but is not limited to, the following:17-03-01-01 · www.legis.nd.gov · 17-03-01.pdf · read 9 October 2026
3. Failing to maintain the chiropractic standard of care for a patient record and a billing record for each patient which accurately reflects the evaluation or treatment, or both, of the patient and the fees charged to the patient. Unless otherwise provided, all patient records must be retained for at least seven years.17-03-01-01 · www.legis.nd.gov · 17-03-01.pdf · read 9 October 2026
13. Except as required by law, the unauthorized disclosure of any information about a patient revealed or discovered during the course of examination or treatment.17-03-01-01 · www.legis.nd.gov · 17-03-01.pdf · read 9 October 2026
g. The chiropractor shall cause a reconciliation of the escrow account to be made no less than quarterly, with a copy provided to the patient, and shall retain a copy of the reconciliations and all supporting documents for no less than seven years.17-03-01-05 · www.legis.nd.gov · 17-03-01.pdf · read 9 October 2026
Document each patient encounter clearly and legibly.Ohio State Chiropractic Board January 2024 (newsletter; no section number printed) · dam.assets.ohio.gov · Newsletter Jan 2024.pdf · read 9 October 2026
(3) Chiropractic physicians shall comply within twenty-one (21) calendar days of a patient's authorization certification to provide records, or copies of such records, to those persons whom the patient designates authorized to inspect or receive all or part of such records. A reasonable charge may be made for the cost of copying records. Unpaid charges incurred by the patient are not grounds for refusal to release records.140:15-7-5(3) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(A) After receipt of complaint, all records shall be available for inspection an copying by investigators of the Board during normal business hours.140:15-7-5(3)(A) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(B) A patient record shall be maintained for every patient under the care of the chiropractic physician and such records shall be kept confidential. Only authorized personnel shall have access to the records.140:15-7-5(3)(B) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(C)Records generally shall not be removed from the control of the chiropractic physician except upon court order or as authorized by law. Board staff shall be authorized to obtain copies or review any records to assure compliance with these rules or other parts of the Act.140:15-7-5(3)(C) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(4) A chiropractic physician shall establish a plan for custodianship of patient records in the event they are incapacitated, become deceased, are or will become unable to maintain patient records.140:15-7-5(4) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(B) A chiropractic physician who is an independent contractor or who has an ownership interest in a chiropractic practice shall provide notice as described below when leaving, selling, or retiring form the chiropractic office where the chiropractic physician has provided chiropractic services.140:15-7-5(4)(B) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
Notification shall be sent to all patients who received services from the chiropractic physician during the two years immediately preceding the chiropractic physician's last date for seeing patients. This notification shall be sent no later than thirty (30) days prior to the last date the chiropractic physician expects to see patients.140:15-7-5(4)(B)(i) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
Any chiropractic physician engaged in the practice of animal chiropractic shall maintain complete and accurate records and/or patient files in their office for a minimum of three years.140:15-8-1(e) · oklahoma.gov · Oklahoma Chiropractic Practice Act Revised 7.11.2025.pdf · read 9 October 2026
(3) A patient's entire health care and billing records shall be kept by the chiropractic physician a minimum of seven years from the date of last treatment. However, if a patient is a minor, the records must be maintained at least seven years from the time they turn 18 years of age.811-015-0005(3) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(a) If the treating chiropractic physician is an employee or associate, the duty to maintain entire records shall be with the chiropractic business entity or chiropractic physician that employs or contracts with the treating chiropractic physician.811-015-0005(3)(a) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(1) Failure to keep complete, accurate, and minimally competent records on all patients shall be considered unprofessional conduct.811-015-0005(1) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(5) The responsibility for maintaining entire patient records may be transferred to another chiropractic business entity or to another chiropractic physician as part of a business ownership transfer transaction.811-015-0005(5) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(6)(a) A chiropractic physician shall establish a plan for custodianship of these records in the event they are incapacitated, become deceased, are or will become unable to maintain these records pursuant to paragraph (6)(b).811-015-0005(6)(a) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(7) Except as provided for in paragraph (7)(e) of this rule, a chiropractic physician who is an independent contractor or who has an ownership interest in a chiropractic practice shall provide notice when leaving, selling, or retiring from the chiropractic office where the chiropractic physician has provided chiropractic services.811-015-0005(7) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=274584 · read 9 October 2026
(1) A chiropractic physician shall make available, within a reasonable time not to exceed 30 days, to a patient or a third party upon the patient's written request, copies or summaries of medical records and originals or copies of the patient's imaging.811-015-0006(1) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=329086 · read 9 October 2026
(a) The medical records do not necessarily include the personal office notes of the chiropractic physician or personal communications between a referring and consulting physician relating to the patient.811-015-0006(1)(a) · secure.sos.state.or.us · viewSingleRule.action;JSESSIONID_OARD=gIAhm15F_7A-t_19vKlBBXHcspHa8ZWm8D8CpQ1m546yC6XNwvfP!-999993626?ruleVrsnRsn=329086 · read 9 October 2026
(a) Reasons enumerated.--The board may refuse to issue a license or may suspend or revoke a license for any of the following reasons:Section 506(a) · www.palegis.us · view-statute?txtType=PDF&SessYr=1986&ActNum=0188.&SessInd=0 · read 9 October 2026
(15) Failing to maintain chronological documentation of patient care in accordance with regulations prescribed by the board.Section 506(a)(15) · www.palegis.us · view-statute?txtType=PDF&SessYr=1986&ActNum=0188.&SessInd=0 · read 9 October 2026
B. Chiropractic medical records shall be legible and contain the identity of the chiropractic physician or physician extender and supervising chiropractic physician by name and professional title who is responsible for rendering, ordering, supervising or billing each diagnostic or treatment procedure.17.6.5(B) · rules.sos.ri.gov · 216-40-05-17 · read 9 October 2026
The records shall contain sufficient information to justify the course of treatment, including, but not limited to, patient histories, including medications, examination results, and test results leading to a differential diagnosis; and reports of consultations and hospitalizations.17.6.5(B) · rules.sos.ri.gov · 216-40-05-17 · read 9 October 2026
Except as expressly provided in this chapter, all provisions of chapter 37 of this title apply to the practice of chiropractic medicine, and to persons practicing chiropractic medicine within the state.§ 5-30-17 · webserver.rilegislature.gov · 5-30-17.htm · read 9 October 2026
(c) When a patient requests, in writing, that his or her medical records be transferred to another physician or medical practice group, the original physician or medical-practice group shall promptly honor the request.§ 5-37-22(c) · webserver.rilegislature.gov · 5-37-22.htm · read 9 October 2026
(c) Any physician closing his or her practice, or the heirs or estate of a deceased physician who had been practicing at the time of his or her death, shall dispose of the physician’s patient records in a location and manner so that the records are maintained and accessible to patients.§ 5-37-30(c) · webserver.rilegislature.gov · 5-37-30.htm · read 9 October 2026
G. Chiropractic Records. A practitioner must keep written chiropractic records justifying the course of treatment of the patient for a minimum of ten (10) years for adult patients and at least thirteen (13) years for minors.25–6(G) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
These minimum record-keeping periods begin on the last date of treatment.25–6(G) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
(1) A patient or the patient’s legal representative has a right to receive a copy of patient records and x-rays, or have the records transferred, upon written request, when accompanied by a written authorization from the patient or patient’s representative to release the record and to receive these records within fourteen (14) calendar days of the date of request.25–6(C)(1) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
(3) Unpaid charges incurred by the patient are not grounds for refusal to release records.25–6(C)(3) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
(4) A chiropractor may charge reasonable costs for copying patient records not to exceed those found in statute.25–6(C)(4) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
(1) In accordance with 25–6(F), when departing or closing a chiropractic practice, current and former patients and the Board must be notified by written or electronic mail correspondence and post to any existing websites a minimum of sixty (60) days prior to the closure.25–6(D)(1) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
E. In the event the chiropractor chooses to terminate the relationship with the patient and no longer plans to provide or render professional services, the patient shall be notified in writing by certified mail at his or her last known address.25–6(E) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
The chiropractor shall offer the patient a referral to seek other care and the ability to obtain his or her records.25–6(E) · www.scstatehouse.gov · Chapter 25.pdf · read 8 October 2026
(b) Records of the identity, diagnosis, evaluation, or treatment of a patient by a chiropractor that are created or maintained by a chiropractor are confidential and privileged and may not be disclosed except as provided by this subchapter.Sec. 201.402(b) · tcss.legis.texas.gov · OC.201.htm · read 9 October 2026
(f) A chiropractor shall furnish copies of chiropractic records or a summary or narrative of the records requested under a written consent for release of the information. The chiropractor shall furnish the information within a reasonable time. The patient or a person acting on the patient's behalf shall pay a reasonable fee for the information provided by the chiropractor. The chiropractor may delete confidential information about another person who has not consented to the release.Sec. 201.405(f) · tcss.legis.texas.gov · OC.201.htm · read 9 October 2026
(g) A chiropractor who determines that access to information requested under Subsection (f) would be harmful to the physical, mental, or emotional health of the patient may refuse to release the information requested under this section.Sec. 201.405(g) · tcss.legis.texas.gov · OC.201.htm · read 9 October 2026
(b) The board shall adopt rules to prevent fraud in the practice of chiropractic, including rules relating to:Sec. 201.1555(b) · tcss.legis.texas.gov · OC.201.htm · read 9 October 2026
(2) records required to be maintained in connection with the practice of chiropractic.Sec. 201.1555(b)(2) · tcss.legis.texas.gov · OC.201.htm · read 9 October 2026
A person engages in unprofessional conduct if the person:58-73-501 · le.utah.gov · C58-73_1800010118000101.pdf · read 9 October 2026
(4) fails to maintain patient records in sufficient detail to clearly substantiate a diagnosis, all treatment rendered to the patient in accordance with the recognized standard of chiropractic care, and fees charged for professional services;58-73-501(4) · le.utah.gov · C58-73_1800010118000101.pdf · read 9 October 2026
(9) willfully and intentionally makes any false statement or entry in any chiropractic office records or other chiropractic records or reports;58-73-501(9) · le.utah.gov · C58-73_1800010118000101.pdf · read 9 October 2026
(14) knowingly fails to transfer a copy of pertinent and necessary medical records or a summary of them to another physician when requested to do so by the subject patient or the patient's designated representative;58-73-501(14) · le.utah.gov · C58-73_1800010118000101.pdf · read 9 October 2026
Unprofessional conduct means the following conduct and the conduct set forth in 3 V.S.A. § 129a:§ 541 · legislature.vermont.gov · 010 · read 9 October 2026
(5) Failure to keep written chiropractic records justifying a course of treatment for a patient, including patient histories, examination results, and test results.§ 541(5) · legislature.vermont.gov · 010 · read 9 October 2026
(a) In addition to any other provision of law, the following conduct by a licensee constitutes unprofessional conduct. When that conduct is by an applicant or person who later becomes an applicant, it may constitute grounds for denial of a license or other disciplinary action. Any one of the following items or any combination of items, whether the conduct at issue was committed within or outside the State, shall constitute unprofessional conduct:3 V.S.A. § 129a(a) · legislature.vermont.gov · 00129a · read 9 October 2026
(8) Failing to make available promptly to a person using professional health care services, that person’s representative, or succeeding health care professionals or institutions, upon written request and direction of the person using professional health care services, copies of that person’s records in the possession or under the control of the licensed practitioner, or failing to notify patients or clients how to obtain their records when a practice closes.3 V.S.A. § 129a(a)(8) · legislature.vermont.gov · 00129a · read 9 October 2026
(9) Failing to retain client records for a period of seven years, unless laws specific to the profession allow for a shorter retention period. When other laws or agency rules require retention for a longer period of time, the longer retention period shall apply.3 V.S.A. § 129a(a)(9) · legislature.vermont.gov · 00129a · read 9 October 2026
(25) For providers of clinical care to patients, failing to have in place a plan for responsible disposition of patient health records in the event the licensee should become incapacitated or unexpectedly discontinue practice.3 V.S.A. § 129a(a)(25) · legislature.vermont.gov · 00129a · read 9 October 2026
A licensed chiropractic physician must provide copies of a patient’s records within 30 days, when the chiropractic physician receives a written request for the records from the patient, the patient’s representative, or succeeding health care professionals or institutions. This rule applies to patient records which are in the possession of or under the control of the chiropractic physician.7.3 · outside.vermont.gov · chiropractic_administrative_rules.pdf · read 9 October 2026
Each licensed chiropractor who provides supervision of an intern must create and retain a supervisor’s report and all records pertaining to services provided by the intern for no less than three years after the internship concludes.4.3 · outside.vermont.gov · chiropractic_administrative_rules.pdf · read 9 October 2026
Practitioners licensed under this chapter shall maintain health records, as defined in § 32.1-127.1:03 , for a minimum of six years following the last patient encounter.§ 54.1-2910.4 · law.lis.virginia.gov · chapter29 · read 9 October 2026
However, such practitioners are not required to maintain health records for longer than 12 years from the date of creation except for (i) health records of a minor child, including immunizations, which shall be maintained until the child reaches the age of 18 or becomes emancipated, with a minimum time for record retention of six years from the last patient encounter regardless of the age of the child or (ii) health records that are required by contractual obligation or federal law to be maintained for a longer period of time.§ 54.1-2910.4 · law.lis.virginia.gov · chapter29 · read 9 October 2026
Health records that have previously been transferred to another practitioner or health care provider or provided to the patient or his personal representative are not required to be maintained beyond such transfer or provision.§ 54.1-2910.4 · law.lis.virginia.gov · chapter29 · read 9 October 2026
C. Practitioners shall properly manage patient records and shall maintain timely, accurate, legible, and complete patient records.18VAC85-20-26 C · law.lis.virginia.gov · chapter20 · read 9 October 2026
D. Practitioners shall maintain a patient record for a minimum of six years following the last patient encounter with the following exceptions:18VAC85-20-26 D · law.lis.virginia.gov · chapter20 · read 9 October 2026
1. Records of a minor child, including immunizations, shall be maintained until the child reaches 18 years of age or becomes emancipated, with a minimum time for record retention of six years from the last patient encounter regardless of the age of the child;18VAC85-20-26 D 1 · law.lis.virginia.gov · chapter20 · read 9 October 2026
2. Records that have previously been transferred to another practitioner or health care provider or provided to the patient or the patient's personal representative; or18VAC85-20-26 D 2 · law.lis.virginia.gov · chapter20 · read 9 October 2026
3. Records that are required by contractual obligation or federal law to be maintained for a longer period of time.18VAC85-20-26 D 3 · law.lis.virginia.gov · chapter20 · read 9 October 2026
(1) Any chiropractor who treats patients in the state of Washington shall maintain all treatment records regarding patients treated. These records may include, but shall not be limited to, X-rays, treatment plans, patient charts, patient histories, correspondence, financial data, and billing. These records shall be retained by the chiropractor for five years in an orderly, accessible file and shall be readily available for inspection by the commission or its authorized representative: X-rays or copies of records may be forwarded pursuant to a licensed agent's written request. Also, office records shall state the date on which the records were released, method forwarded and to whom, and the reason for the release. A reasonable fee may be charged the patient to cover mailing and clerical costs.WAC 246-808-650 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
(2) A chiropractor shall honor within fifteen days a written request from an adult patient or their legal representative or the legal representative of a minor child to release:WAC 246-808-650 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
(a) Original X-rays and records to other licensed health care providers; orWAC 246-808-650 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
(b) The chiropractor may provide duplicate films or a copy of the patient records to the health care provider or the patient. The health care provider may bill the patient reasonable duplication costs. Once the original films have been loaned at patient request, the chiropractor is no longer responsible for them, or for their retrieval or subsequent production.WAC 246-808-650 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
A chiropractor who has received original X-rays on a loan basis shall return them to the loaning chiropractor upon request within sixty days unless other arrangements are made.WAC 246-808-650 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
Any chiropractor who ceases practice in their community for any reason, including retirement, illness, disability, or relocation shall comply with the following duties:WAC 246-808-655 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
(2) The chiropractor shall offer to deliver to the patient, or to another chiropractor or licensed health care professional chosen by the patient, the originals or copies of all patient examination and treatment records and X-rays or notify the patient of a community area location where the records and X-rays shall be maintained and accessible for at least one year after the notice is sent to the patient.WAC 246-808-655 · app.leg.wa.gov · default.aspx?cite=246-808&full=true · read 9 October 2026
A health care provider shall maintain a record of existing health care information for at least one year following receipt of an authorization to disclose that health care information under RCW 70.02.040 , and during the pendency of a request for examination and copying under RCW 70.02.080 or a request for correction or amendment under RCW 70.02.100 .RCW 70.02.160 · app.leg.wa.gov · default.aspx?cite=70.02.160 · read 9 October 2026
(a) The board may take disciplinary action against any licensee or certificate holder holding a license or certificate issued under this article after giving reasonable notice and an opportunity to be heard pursuant to the provisions of section one, article five, chapter twenty-nine-a of this code, when it finds that any person has engaged in conduct in violation of the rules adopted by the board, including, but not limited to, the following:§30-16-11 · code.wvlegislature.gov · 30-16 · read 9 October 2026
(26) Failure to transfer or release pertinent and necessary chiropractic records to another physician in a timely fashion when legally requested to do so by the subject patient or by a legally designated representative of the subject patient;§30-16-11 · code.wvlegislature.gov · 30-16 · read 9 October 2026
(27) Improper management of chiropractic patient records;§30-16-11 · code.wvlegislature.gov · 30-16 · read 9 October 2026
The Board does not regulate patient record retention; however, the general rule of thumb is 10 years.FAQ's (no section number printed) · boc.wv.gov · faqs.html · read 9 October 2026
Be sure to contact the patient’s insurance provider for more information.FAQ's (no section number printed) · boc.wv.gov · faqs.html · read 9 October 2026
(a) A chiropractor shall create and maintain a patient record for every patient the chiropractor examines or treats. A patient record created and maintained under this paragraph shall contain complete and comprehensive health care information, as defined by the examining board by rule.446.02(7m)(a) · docs.legis.wisconsin.gov · 446.02 · read 9 October 2026
(b) A chiropractor shall preserve a patient record created and maintained under par. (a) for at least 3 years after the chiropractor makes his or her last entry or notation in the patient record or for any longer period that is otherwise required by law.446.02(7m)(b) · docs.legis.wisconsin.gov · 446.02 · read 9 October 2026
Unprofessional conduct. Unprofessional conduct by a chiropractor includes all of the following:Chir 6.02 · docs.legis.wisconsin.gov · Chir 6.02 · read 9 October 2026
(27) Failing to maintain patient records for a minimum period of 7 years after the last treatment or after the patient reaches the age of majority, whichever is longer.Chir 6.02(27) · docs.legis.wisconsin.gov · Chir 6.02 · read 9 October 2026
(28) Failing to release patient health care records to a patient in accordance with s. 146.83 , Stats.Chir 6.02(28) · docs.legis.wisconsin.gov · Chir 6.02 · read 9 October 2026
(1) Complete and comprehensive patient records shall be created and maintained by a chiropractor for every patient with whom the chiropractor consults, examines or treats.Chir 11.02(1) · docs.legis.wisconsin.gov · ch. Chir 11 · read 9 October 2026
(2) Patient records shall be maintained for a minimum period of 7 years as specified in s. Chir 6.02 (27) .Chir 11.02(2) · docs.legis.wisconsin.gov · ch. Chir 11 · read 9 October 2026
(8) Each entry in the patient record shall be dated and shall identify the chiropractor, chiropractic assistant or other person making the entry.Chir 11.02(8) · docs.legis.wisconsin.gov · ch. Chir 11 · read 9 October 2026
Licensees shall not withhold records or diagnostic studies if a patient owes an outstanding balance.Chapter 11, Section 4(c)(i) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
Patient records and diagnostic studies shall be:Chapter 11, Section 4(c)(ii) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
Maintained for a minimum of seven (7) years from the date of the last patient clinical encounter;Chapter 11, Section 4(c)(ii)(A) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
Maintained in a physically secure and confidential manner; andChapter 11, Section 4(c)(ii)(B) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
Accessible to the patient and treating doctor within a reasonable period.Chapter 11, Section 4(c)(ii)(C) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
Records include any medical decision making documents, whether hard copy or digital.Chapter 11, Section 4(a)(i) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
When a licensee retires, terminates employment, or otherwise leaves a chiropractic practice, the licensee is responsible for ensuring that active patients (those seen in the last twenty-four (24) months) receive reasonable notification and are given the opportunity to arrange for the transfer of their patient records. Such notification shall be provided no later than thirty (30) days after retirement, termination, or any other reason for leaving.Chapter 11, Section 7(a) · rules.wyo.gov · DownloadFile.aspx?source_id=21742&source_type_id=81&doc_type_id=110&include_meta_data=Y&file_type=pdf&filename=21742.pdf&token=091221103184091248141176225030187197016006191176 · read 9 October 2026
The jurisdiction is the authority on everything here. These pages quote what the statute, the rules and the board publish and the date we read them; they do not interpret it. Laws and rules change. Confirm anything you intend to act on with the board.